2009-01-02 / Public Notices

NOTICE

NOTICE TO ALL CONSULTING ENGINEERING FIRMS

The City of Columbia, South Carolina requests a statement of qualifications from all interested consulting firms experienced in providing engineering services necessary for the preparation of environmental documentation, right-of-way plans, roadway construction plans and other associated tasks for improvements in the location identified as North Harden Street Phase II Streetscaping Project: known to the City of Columbia as the south side of Read Street and ending at the Norfolk Southern Railroad Trestle north of the intersection of Harden Street and Elmwood Avenue.

Anticipated improvements may include, but are not limited to, roadway widening, roadway closings, intersection improvements, auxiliary lanes, resurfacing, modifications to driveway access, enhanced pedestrian access (including sidewalks with curb ramps for wheelchair access), bus stop shelters and amenities, evaluation of water, sanitary sewer and storm drainage utilities, undergrounding of all other utilities except for main transmission lines, street lighting, traffic signals and signing modifications, landscaping utility relocations and other associated improvements necessary to implement each project. At least some level of Federal Funding is anticipated for the project.

The selected firm may be requested to provide feasibility studies, segmentation plans, project cost estimates and schedules, surveys including SUE services, preliminary design plans, environmental documentation, public hearing plans, graphics and responses to comments, right-of-way plans and acquisitions, roadway construction plans and special provisions, geotechnical studies, hydraulic studies, permit applications, shop drawing reviews, estimates and contract documents and other associated tasks.

Consulting firms interested in being considered for the projects listed should respond with six (6) copies of a letter of interest, current resumes of qualifications and any other pertinent information. Forms SF 254 and 255 are preferred, but not required. Qualifications should be prepared simply and economically, providing a straight forward, concise description of the firm's capabilities to satisfy the requirements of this Request for Qualifications (RFQ). Submittals may not contain more than twenty-five (25) double-spaced pages, typed on one side only. Pages with information on both the front and the back will count as two pages.

All submittals are to be received by Ms. Kimberley R. Roof, Construction Coordinator, City of Columbia, Post Office Box 147, Columbia, SC 29217, or 1136 Washington Street, Suite 510, Columbia, SC 29201 no later than 3:00 p.m. on Thursday, January 22, 2009. Submittals may be mailed or delivered in person; however, it is the sole responsibility of the submitter to ensure that the deadline for receipt of the RFQ submittals is met. Fax and e-mail submittals will not be accepted. All submittals must be clearly labeled on the outside of the envelope with the following wording: "REQUEST FOR QUALIFICATIONS FOR THE NORTH HARDEN STREET PHASE II STREETSCAPING PROJECT" as applicable.

The City of Columbia shall encourage, where economically feasible, establishment of mentor-protégé relationships to ensure contracting opportunities for all businesses, including minority / women / small business enterprises. The Mentor-Protégé Program (MPP) helps develop private sector business relationships and enhances the contracting capabilities of minority-owned business enterprises (MBE), women-owned business enterprises (WBE), and small business enterprises (SBE). In order to provide opportunities for growth and to encourage hands-on business relationships, certain capital improvement projects may be designated by the City of Columbia as Mentor-Protégé Program projects.

The City of Columbia has determined that participation in the City's Mentor- Protégé Program shall be required for this project. A proposal must be submitted by a participant in the Mentor-Protégé Program who is in compliance with the guidelines of the Program. A Mentor-Protégé Implementation Plan must be submitted and the successful consultant must substantially comply with the terms of the Implementation Plan for the duration of the project. For more information about the Mentor-Protégé Program contact City of Columbia Office of Business Opportunity.

The City will consider the following in selecting the consultant: experience, qualifications and technical competence of the consultant and any proposed sub-consultant(s) and the key personnel assigned to the project, and familiarity with the City of Columbia and South Carolina Department of Transportation standard practices and procedures (25%); proposed methodology for the project development process, including any suggested innovations, past performance on similar types of projects, ability to perform all aspects of the project, compatibility of electronic documents and quality assurance procedures (25%); ability to meet anticipated schedule and budget requirements, past performance at meeting schedules and budgets on similar projects, and availability of the key personnel assigned to the project through project completion (20%); proposed Mentor-Protégé Team and Implementation Plan outlining specific roles for the Mentor and Protégé on this project (20%); and, geographic location of the key personnel assigned to the Project and their familiarity with the project area (10%). The City encourages the participation of local minority and female business enterprises in the overall procurement process of the City. All firms must comply with Title VI of the Civil Rights Act of 1964.

Any questions concerning this RFQ may be directed to Ms. Kimberley R. Roof, at krroof@columbiasc.net or (803) 545-3372. No questions may be directed to or contacts made with the Mayor, other members of City Council, the City Manager, and other City staff not identified in this RFQ as points of contacts during the period of time that this RFQ is made public until the final selection is made, except as otherwise provided for herein. Violation of this prohibition may disqualify the firm from further consideration.

The City is not obligated to enter into any contract on the basis of any submittal in response to this RFQ. The City reserves the right to request additional information from any firm submitting under this RFQ if the City deems such information necessary to further evaluate the firm's qualifications. The City reserves the right to waive informalities and minor irregularities in submittals and reserves the sole right to determine what constitutes irregularities. The City may select firms to be invited to make a formal presentation to the City. All submittals will be subject to release under the South Carolina Freedom of Information Act. (12-19-08,12-26-08,1-2-09)

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